Vestry Meeting Minutes
July 8, 2009
Vestry
Present: Ted Guilford, C.A. Wallin, Mary Lou Layne, Chuck
Harrill, Bob Underwood, Carl Beckett, and Michael Cobb, Virginia
Helms and Bob Moore
Beverly Hill
and Carolina Villa were absent
Staff
Present: Dick Warner, Priest; Becky Underwood, Vestry Clerk;
Bonnie Yeakey, Treasurer
Andy Atkinson,
Deacon was absent
Devotional:
Wednesday night Eucharist.
Treasurer’s
report: Bonnie e-mailed the financial report to the vestry &
clergy the night before the meeting, but several members did not
receive it. Ted Guilford reviewed the report with the vestry. He
stated that our Capital pledges are dragging this month. He also
said we usually send out a half year statement this month and
wanted to know if we should send out a shorter version of the
statement, so as not to confuse people. All agreed the shorter
version would be sufficient.
Approval of
June minutes: Ted Guilford asked for corrections to the
treasurer’s report and the second paragraph of the property
development report. The treasurer’s report showed the Diocesan
Foundation Grant to be $12,000. The actual amount received was
$12,050.00. Paragraph two of the Property Development report
listed Mr. Peter Stube as our Standing Committee representative.
His actual title is The Reverend Canon Peter Stube. Becky
Underwood agreed to make the changes. Ted made a motion to accept
the June minutes as amended. Bob Underwood seconded the motion and
it passed unanimously.
Bob Underwood
also suggested that the vestry minutes be placed on our website.
Dick Warner liked the idea, but said it may be difficult to keep
it updated. Bob said he would talk with Fred Hammond about keeping
up with this.
Property
development: Ted Guilford reported the multipurpose building
plans were submitted to New Hanover County and are being reviewed.
We will need a permit from them before building. We have received
two quotes on the modular buildings and we are waiting on two more
quotes. Harold Layne is in charge of this and is doing a great
job. Chuck Harrill said he received a letter from the Newbridge
Bank giving us conditional approval for $1.2 million. The Diocese
Standing Committee will need to send their financials to the bank
before final approval and sign up as trustees of the loan.
Finance
committee: See Ted’s comments above.
Jr.
Warden’s report - C.A. Wallin: C.A. reported that the air
conditioner at the Chapel is broken and needs a compressor. He has
received three quotes: $1,750 for a Goodman compressor, 3.5 ton;
$3,000 for a 3.5 ton Trane; $4,600 from CBS Mechanical (3.5 ton).
After discussion, Bob Moore made a motion to approve the Goodman,
$1,750, with an electronic thermostat, lock and with a timer. A
question was asked if we should purchase a 4 ton unit. C.A. said
the Goodman 4 ton would be approx. $2,000. All agreed if the 4
ton was that reasonable C.A. should get it. Virginia Helms
seconded Bob’s motion and it passed unanimously.
Dick’s
comments: Comment on the newsletter. He feels it is critical
to evangelize our area and better reach out. He feels we are not
doing a very good job incorporating people. He sees a lot of the
same people doing all the work and feels we need to find ways to
help new people get involved. Virginia feels that some of the
wording we use for our activities may appear exclusionary, i.e.
Supper CLUB, reunion GROUP. Dick said he feels these activities
are good and does not want to do away with these, but feels we
should make an effort to engage all members of the Parish. He said
some people don’t feel comfortable volunteering.
Chuck Harrill
mentioned Doug Fry brought up this same subject at the Wednesday
morning reunion group. Chuck handed out Doug’s comments to the
vestry for review. Some of the Parish members have told Chuck
they feel Holy Cross is good at welcoming people, but feel our
follow up is lacking. He feels we need a plan or road map on
getting people involved and making sure people don’t fall thru the
cracks. There were several ideas discussed and Chuck acknowledged
they were all good. He feels a meeting should be scheduled for
setting up a plan. Pat Harrill made a brochure listing all of our
ministries and leaders with phone numbers that was passed out for
review.
Dick said this
vestry tends to work as a “committee as a whole” and should leave
detailed decisions to the committees and leaders. The vestry
should work on the overall decisions for the church.
Chuck also
handed out an article from Dick, “Church Growth Requires” for
review and asked the vestry to read this. He also encouraged the
vestry to stay up to date on all publications from Holy Cross.
Andy’s
comments: Andy was absent.
Sr.
Warden’s report - Chuck Harrell:
·
2009 Grant request due 9/1/2009. Any ideas you might
have will be discussed.
o
We received $12,050 last year for improving our
property. Dick suggested we do not ask for anything this year
since we got so much of the pie last year. The vestry agreed.
·
Fund raising ideas and implementation.
o
Carolina Villa wanted to know if for any of our
events we could have a 50/50 raffle. Bob Moore will work with the
fund raising committee on this idea as well as others. Dick
mentioned Mark Zenobia may be able to help with fund raising,
since this is his expertise. Bob Moore has spoken with Mark and he
has agreed to assist, but doesn’t have time to chair the committee
at this time.
·
Discuss Dick’s newsletter article. Be able to
respond to any feedback we get with fact and not perception. Put
together a program with our Parish on how to achieve our vision.
Please reread the newsletter article before the meeting.
o
This was discussed during Dick’s comments.
Ministry
Reports from vestry liaisons:
Virginia Helms
reported on Christian Education. She said Dee McGuire agreed to
chair Christian Ed committee. We are very fortunate to have Dee in
this role.
Carl Beckett
reported on the Newcomers Committee. They did not get together
last month due to not having any newcomers.
Old
Business: None
New
Business: None
Closing
Prayer: Bob Underwood led a prayer.
Adjourn: Chuck
Harrill, Sr. Warden |
